Privacy Policy

Your privacy is our top priority. Learn how we protect your data.

Last updated: September 17, 2025 | Effective: September 17, 2025

Privacy-First Promise

Your email content never leaves your browser unless you specifically choose server-side processing.Even then, files are automatically deleted after 15 minutes and never used for advertising or data analysis.

What Data We Collect

1. Email Files (Temporary)

Client-side processing: Your email files (.eml, .mbox) are processed entirely in your browser. They never leave your device and are not uploaded to any server.

Server-side processing: For complex formats (.msg, .pst, .ost), files are temporarily uploaded to our server for processing and automatically deleted after 15 minutes. No permanent storage occurs.

2. Technical Information

  • Browser type and version (for compatibility)
  • Device type (mobile, tablet, desktop)
  • IP address (for security and rate limiting)
  • Page visit timestamps
  • Error logs (for debugging, no personal content)

3. Cookies and Local Storage

  • Essential: Session management, security tokens, user preferences
  • Analytics: Google Analytics (anonymous usage statistics)
  • Advertising: Google AdSense cookies (only if consent given)

How We Use Your Data

❌ What We DO NOT Do

  • Read, analyze, or store your email content
  • Share email data with third parties
  • Use email content for advertising targeting
  • Create profiles based on your emails
  • Sell your data to anyone

✅ What We DO

  • Process files temporarily to create PDFs
  • Use technical data to improve service reliability
  • Show relevant ads (generic, not based on your emails)
  • Monitor for security threats and abuse
  • Provide customer support when requested

Data Retention

Client-side Processing

Files processed in your browser

0 seconds

Never uploaded to server

Server-side Processing

Temporary upload for complex formats

15 minutes

Automatically deleted

Automatic Cleanup: Our system runs cleanup jobs every 5 minutes to ensure no uploaded files remain on our servers beyond the 15-minute limit.

Third-Party Services

Google AdSense

Shows contextual advertisements on allowed pages only (landing, pricing, results)

Contact Form (Gmail Integration)

Opens Gmail compose window for support requests

  • Contact data saved locally only
  • Gmail handles email transmission
  • Subject to Gmail's privacy terms

Your Privacy Rights

GDPR Rights (EU Users)

  • • Right to access your data
  • • Right to rectify inaccuracies
  • • Right to erasure ("right to be forgotten")
  • • Right to restrict processing
  • • Right to data portability
  • • Right to object to processing

How to Exercise Rights

Security Measures

Encryption

TLS 1.3 in transit, secure storage

Sanitization

HTML content cleaned, XSS prevention

Auto-Delete

Files removed after 15 minutes

Contact Us

If you have any questions about this privacy policy or our practices, please contact us:

Email: [email protected]

Website: https://emailtodoc.com

Privacy Settings: Manage Cookie Preferences

Policy Updates

We may update this privacy policy from time to time. We will notify users of any material changes by posting the new policy on this page and updating the "Last updated" date above. Continued use of the service constitutes acceptance of the updated policy.

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